Many businesses only have a small percentage of vendor supplied compliance documentation required to ensure the safety of the food and beverages they manufacture or sell directly to consumers. Often, this happens because vendor-supplied documents expire over time, and manual systems to identify and collect updated documents are complex and costly. This results in a significant risk gap. If an issue arises, these businesses may face challenges due to not knowing the exact contents and conditions of the products people consume.
Solandra is an online platform built specifically to make managing you vendor compliance information extremely easy. All your vendors, their products and compliance documents related to those products are stored in the system. When a document expires vendors are notified and can upload the new document without needing to login. Solandra is working 24/7 without needing your labour and abolishes legacy systems such as spread sheets, emails and document folders. Dash boards show your overall compliance levels, searches allow you to find information in seconds and reports drill down and present relevant information suited to your needs.
Solandra is user-friendly for you, your staff, and supply chain partners. Its design requires minimal training. The layout lets you view each vendor, their compliance status, and related documents on one page. If you work in supply chain compliance at any level, you can see how it works just by looking at it.
Automated outbound email reminders work behind the scenes to collect expired documentation from vendors, maintaining information flow and high performance. Vendors need only to send back their documents via return email without needing to log in. This reduces user error and improves system accuracy with minimal workload.
All your vendor and associated compliance records are automatically imported into the system via data loader or API’s. Where the field data and documents are in your possession they are uploaded in this process. However, at the outset it is common that some records will be out of date or missing. Solandra implementation support services work with your vendors to get your compliance levels up to speed. Reports and Dashboards are created allowing your staff to access data and documents relevant to their specific role
The system includes various document templates for different compliance requirements based on your specific risk mitigation strategies. New record types can be created with specific fields and functionality. The platform supports rapid deployment as it is fully integrated, reducing the need for extensive programming or testing.
The system's ease of use and automated communication features eliminates the need for your staff to update information, saving on costs. Centralized collection and online access prevent duplicate storage of information. Reports with direct links to records save time, especially during audits.
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